EMPLOYMENT OPPORTUNITIES                              TCYSB is an equal opportunity  employer

 

FISCAL ASSISTANT – PART-TIME

The Fiscal Assistant reports directly to the Executive Director of Tri-County Youth Services Bureau and is responsible for assisting with matters related to the finances of the organization. This is a part-time (20 hours/week) non-exempt position. Duties and responsibilities of this position include, but are not limited to:

1. Budget Oversight

· Assists with developing new budgets in response to federal, state and local funding requests to proposals.
· Assists with developing annual agency budget, with necessary details for cost centers and overall budget.
· Monitors actual to budget discrepancies, recommends and prepares budget modifications when necessary.

2. Accounts payable and receivable

· Monitors accounts payable and ensures accurate and timely payments.
· Monitors the daily cash balance for the release of accounts payable checks and payroll expenditures.
· Monthly reconciliation of all general ledger accounts and journal entries.
· Monthly reconciliation of bank accounts.

3. Accounts receivable

· Reviews and understands grant outcomes.
· Maintains schedule for grant receivables.
· Monitors accounts receivable for grants and donations.
· Prepares invoices to funders per grant requirements.

4. Payroll

· Oversees all payroll functions.
· Inputs bi-weekly payroll data to external payroll service.
· Monitors payroll tax returns and payments, W-2’s, 1099’s and annual reconciliation.
· Prepares bi-weekly payroll journal entries into agency’s accounting software.
· Maintains accurate payroll deductions, processing changes and corrections.

5. Reports

· Prepares necessary accounting reports, including, but not limited to: annual Workmen’s Compensation audit, personal property tax return, and Exempt Organization Fund-Raising Notice.
· Prepares monthly financial statements for presentation to the Executive Director and the Board of Directors, including but not limited to: monthly balance sheet, combined financial statement (using the accrual basis of accounting).
· Prepares monthly YTD budget vs. actual income and expenditures.
· Prepares monthly grant reports.
· Completes monthly bank reconciliations.
· Assists with preparing for the agency’s annual audit, including the preparation of all accounting schedules (Excel) and letters (Microsoft Word)

QUALIFICATIONS AND SKILLS

· An Associate’s Degree in Accounting is required; A Bachelor’s Degree in Accounting is preferred.
· Strong mathematical knowledge and skill.
· Experience in fast-paced setting, managing multiple accounts.
· Knowledge of Microsoft Word and advanced Excel spreadsheet skills.
· General ledger, journal entry and cash forecasting and reconciliation skills.
· Balance sheet and multi-financial statement experience.
· Experience and knowledge of payroll data entry, payroll tax returns and payroll tax payments.
· Knowledge of and experience with Peachtree or QuickBooks on-line.

REQUIREMENTS

· Ability to organize and manage executive level activity for a multi-site agency.
· Ability to work with collateral professionals, organizations, and political forces in a discreet manner.
· Ability to follow direction and work within agency’s established protocols.
· Ability to produce results and meet deadlines.
· Internal and external confidentiality cannot be breached.
· Loyalty to agency’s mission and vision is required.
· Sign agency confidentiality statement.
· Complete background and credit check.
· Agree to abide by agency’s Policies and Procedures.

 

PART-TIME OUTREACH WORKER-ST. MARY’S COUNTY

The part-time outreach worker is responsible to the Program Coordinator at Tri-County Youth Services Bureau.

The outreach worker will lead a team of youth mentors to reach out to youth ages 16-24 who are not in school and not employed, to provide them with information on services that lead to continuing their education and enrolling in employment, apprenticeships and job shadowing opportunities. The position requires travel throughout St. Mary’s county.

Duties include the following and/or any other duties as assigned by the Program Supervisor and/or the Executive Director.

Services

* Participates in community and street outreach in response to identified community needs
* Provides information and referral services for problems associated with adolescents and disconnected youth, impacts of significant adult incarceration, and community resources
* Makes appropriate referrals for diagnosis and treatment of mental or emotional disorders.
* Provides crisis intervention services for “walk-in” and other emergency situations when these require an immediate response from the Youth Services Bureau.
* Builds capacity and provides support for youth led initiatives.
* Develops, facilitates, provides, and/or refers to identified non-core services, including, but not limited to tutoring, community outreach, alternative leisure activities, and employment assistance
* Collaborates with community providers to achieve measurable outcomes.

Administrative

* Maintains client records as required by licensing and funding bodies, documenting all client contacts.
* Completes required statistical data and reports in accordance with local and state mandates.
* Participates in agency provided supervision, at a minimum of 1 hour per every 20 client contacts.
* Attends and participates in scheduled agency staff meetings and functions.

Required knowledge, skills and abilities

* Currently enrolled in college or graduate in a human services field. Official transcript and/or copy of diploma required.
* 1 to 3 years of experience in human services field required, preferably prior experience with youth and families. Could include volunteer or internship activities.
* Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
* Ability to function as part of an innovative community based agency.
* Independent and flexible work style and ability to function as a team member.
* A complete background check is required.
* A valid driver’s license is required.
* Confidentiality statement is to be signed.
* Must agree to abide by the agency’s Policies and Procedures.
* Ability and willingness to work at any of the sites served by the Bureau.

YOUTH DEVELOPMENT ASSISTANT – 20 hour

The Youth Development Assistant is responsible to the Clinical Program Director at the St. Mary’s County Youth Services Bureau.

The Youth Development Assistant shall be responsible for providing follow up support to youth who have participated in programs due to delinquency prevention, youth suicide prevention, drug and alcohol abuse prevention, and youth development services to youth and their families. In addition, The Youth Development Assistant will support a variety of non-core services, including community education and outreach to the community. Duties of the position include, but may not be limited to the following, and any other duties as assigned by the Clinical Program Director and the Executive Director:

Youth Development Services

* Provides follow up support to youth who have participated in programs because they were at risk of becoming juvenile offenders, addressing academic issues (e.g., school attendance, academic performance, conduct), behavior management, communication skills, and social skills (e.g. conflict resolution, decision-making, problem-solving).

* Provides information and referral services about child development, delinquency prevention, problems associated with adolescents, and the community resources available to children and families.

* Co-facilitates educational groups for children on topics related to anger management, social skill development, and runaway prevention utilizing approved curriculum.

* Participates in community outreach in response to identified community needs, including participation in county sponsored youth activities.

* Coordinates community education for assigned programs, including but not limited to anti-nicotine, employment and education programs.

* Maintains regular contact with youth ages 16-24 to determine status related to employment and education. Makes referrals to community services.

* Assists with summer and other out-of-school time programming for adolescents, including but not limited to clubs, day camps, recreation activities and skill building activities.
Administrative

* Maintains client records as required by licensing and funding bodies, documenting all client contacts.

* Complies with DJS policy on reporting critical incidents.

* Completes required statistical data and reports in accordance with local and state mandates.

* Attends and participates in scheduled agency supervision, staff meetings and functions.

Required knowledge, skills and abilities

* High School Diploma or equivalent required. Official transcript required.
* One year experience in human services field required, including prior experience with youth.
* Ability to effectively present information in one-on-one and small group situations to children and youth.
* Ability to function as part of an innovative community based agency.
* Independent and flexible work style and ability to function as a team member.
* A complete background check is required.
* Confidentiality statement is to be signed.
* Must agree to abide by the agency’s Policies and Procedures.

School-Based Counselor

Our agency is currently seeking energetic, responsive and proactive mental health counselors to work part-time in the School Based Counseling Program in Charles County. These counselors will be part of a dynamic team working with children in Charles County Public Schools who are at risk for behavioral and emotional difficulties. We provide school-based services including: individual, group and family therapy, staff consultation and parent education groups. Board Approved Supervision is provided to license-eligible counselors and to student interns.
Requirements for school based counselors include:
Master’s degree in social work, counseling, psychology, marriage and family therapy, or related human services discipline
Licensed in discipline: LCSW, LCSW-C, LMSW, LCPC, LGPC, and/or LCMFT preferred
License-eligibility required
Prior experience with youth and families
Two years’ experience in clinical setting preferred
If you are interested in becoming part of an innovative team dedicated to improving the lives of children, contact us today at info@tcysb.org or call 301-645-1837

Download employment application HERE

and send to info@tcysb.org

 

OFFICE ASSISTANT – 15 hours

The Office Assistant is responsible to the Administrative Manager of Tri-County Youth Services Bureau, Inc. The Office Assistant is responsible for front office operations and support to clinical programs. Work hours are: Monday-Thursday, 3:00pm-8:00pm. Duties shall include, but may not be limited to these and any other duties as assigned by the Administrative Manager and the Executive Director:

Clerical

* Maintain and manage case records (opening, closing, tracking, entering into database, filing, etc.).
* Coordinate the appointment calendar for clinicians.
* Typing, copying, collating and faxing as assigned.
* Prepare files for appointments.
* Maintain agency’s client database as assigned.
* Maintain agency’s system for tracking all referrals.

Customer Service

* Create and maintain a welcoming environment to employees and customers that fosters a client-centered focus.
* Greet customers and answer multi-line telephones, taking messages accurately, and directing to the appropriate staff person.
* Contact clients and or referral sources for appointment reminders.
* Inform staff when customers have arrived.
* Inform staff if customers have cancelled appointments.
* Respond to community inquiries in a manner that promotes the agency’s mission, beliefs and values.
* Accurately share information on programs and services offered by Tri-County Youth Services Bureau.
* Complete Information and Referral Form in response to community inquiries.
* Be familiar with community information from the Community Resources Directory and provide information to callers and customers.
* Every 90 days contact all clients whose cases were closed in the current year and in the two previous years.
* Maintain communication with the Department of Juvenile Services on the status of clients’ attendance.

Operations

1. Maintain orderliness and cleanliness of front office and lobby.
2. Responsible for proper lock up and security of building.
3. Ensure that bathrooms are clean and adequately stocked at the beginning and end of the shift.
4. Ensure that equipment (Xerox machine, Postage machine) is maintained, and that there are adequate supplies daily.
5. Maintain bulletin boards in lobby, front office and hallway.
6. Maintain and update all information in lobby.

Client Receipts

1. Collect client fees.
2. Issue client receipts.
3. Implement payment schedule for clients.
4. Review all forms for accuracy at the time of the Diagnostic Interview.
5. Maintain and secure collected client funds.
6. Conduct monthly Quality Assurance checks to ensure accuracy of client files.

Qualifications

· A High School Diploma is required.
· Certification in Office Practice is preferred.
· Fluency in Microsoft Office Suite required.
· Ability to type a minimum of 45 words per minute.
· Ability to handle client payments. Basic math skills required.
· Ability to work independently with minimum supervision.
· Ability to maintain client and organizational confidentiality.
· Ability to maintain composure under pressure.
· Ability to work with diverse individuals, with respect to age, gender, religion, sexual orientation, country of origin, and/or political affiliation.
· Ability to solve problems.
· Ability to follow instructions and work toward results.
· Ability to function as part of a fast-paced community- based agency.

Other requirements

A complete background check is required. Confidentiality statement is to be signed. Must agree to abide by the standards contained in the agency’s Policies
and Procedures Manual. Must have the ability and willingness to work at any of the facilities owned and operated by the agency. Must be able to travel at a local and state level. Current driver’s license is required.

 

Part-time clinician 

TCYSB is seeking an energetic, responsive and proactive master’s level licensed clinician to work part-time in the Lexington Park, St. Mary’s County office. Provide individual, group and family therapy.  Provide leadership to a team of clinicians, student interns, and youth development counselors.

Requirements include: Master’s degree in social work, counseling, psychology, marriage and family therapy, or related human services discipline. Licensed in discipline: LCSW, LCSW-C, LCPC, LCMFT. Two years’ experience with youth and families preferred.

If you are interested in becoming part of an innovative team dedicated to improving the lives of families in St. Mary’s County, contact us today at info@tcysb.org, or call 301-645-1837.

 

Download employment application HERE

and send to info@tcysb.org

 

 

 

VOLUNTEER OPPORTUNITIES                                                                                        VOLUNTEERS – WE NEED YOU!!!

 

CLERICAL SUPPORT

Are you someone with some extra hours in your day to give to our organization? You could help answer telephones, make telephone calls, greet customers, and help us create a warm and welcoming environment for children, youth and families. We could use your help at any of our offices in Prince Frederick, Waldorf, or Lexington Park.

 

 GROUP MENTORS

Are you a caring adult with some life experience that you would like to share with young people? Have you thought of mentoring a group of bright and open minds? We are in need of speakers on various topics: financial literacy, workplace readiness and success, college or trade school preparedness, life skills, entrepreneurship, civic mindedness, respect, civility, leadership – a range of topics that would help young people make the transition to adulthood. Think about it: 1 hour of your time could change a young person’s life!

 

GARDENING

No special skills are needed to help us maintain our premises. Our flower and vegetable beds could use some special attention. Mulch, soil and plant donations are welcome.

 

Download our Volunteer Application HERE  and send to info@tcysb.org